The Location

A venue’s town or city may seem like a great place to hold your experience, but before you commit, make sure that the spot is easily accessible to most of the attendees. Give some thought to how your attendees will get there and back. How long will it take door-to-door? If the event is in a city, are there public transportation options for those without vehicles, or do you plan on offering a shuttle to and from the venue? Is parking ample? Taking a little bit of time to consider your attendees’ logistical planning should help improve your response and attendance rates.

Top Rated Party Venues:

• O2 Park  (Take into consideration Chaguaramas traffic)
• The National Stadium
• Queens Park Savannah
• Drew Manor
• The Oval

Top Rated Wedding Reception Venues:

• Drew Manor
• North Deck
• Angostura Hall
• Movie Towne Banquet Centre
• Estate 101

What have been your experiences at these venues? 

Expected Number of Attendees

This may seem apparent, but it is important to include it as the amount of space that you and your attendees have considerably affects your event’s overall feel. If your venue is too small, guests will be crowded and uncomfortable, and may not stick around to experience everything that you have to offer. On the other hand, having too much extra space can make your event feel deserted and under attended, which could have a similar effect. Having a solid estimate of your expected number of attendees will help you choose a space that’s just right. With regards to a wedding, get your guest list done early enough taking into consideration budget and venues.

Pro tip: if you’re still unsure how many people to expect, go with one of the larger spaces that you’re considering. The venue will be able to accommodate additional tables, chairs, and other furniture or decorations that will cover up the extra space and make it seem more inviting.

Choosing the Right Date

One of the most difficult aspects of event planning is finding the day that works for everyone. Event spaces and party venues are often booked up months in advance so you will need to reserve your dates as soon as possible. However, you should never pick a date in haste. It is important to do your due diligence to make sure that there aren’t other events in the area that could conflict with yours. For example, having your event in the same time frame and in the same area as a marathon or a parade could mean that your guests will have to navigate through blocked-off roads and nightmare traffic to reach your event. So take the time to research what other events might be planned for your local area.Also, check to see if any competitors or businesses that are in a similar industry are putting on events on the same day or weekend as yours. Two similar events planned for the same time frame could be a financial disaster for everyone involved, especially if you are trying to divvy up the same small pool of likely participants.Date selection is one of the most important duties as choosing the right one can mean a successful event with high attendance, while selecting the wrong one could have disastrous consequences.
In the case of a wedding, you choose a date which is best for you and your significant other and gives sufficient notice to family and loved ones that would need to travel to get to your destination.